OpsReef replaces the disconnected tools rental companies outgrow. Quotes, inventory, invoicing, crew scheduling, employee time tracking, CAD drawings, power calculations, and accounting in one platform built for how you actually work.
Seamless job lifecycle
Real-time availability
Financial & operational
OpsReef follows the natural flow of a rental job. Every step is connected, so nothing falls through the cracks.
Build a quote with products, labor, and delivery. Assign pricing, apply tax regions, and send for e-signature.
Auto-generated pull lists route your warehouse team to the right bays. Scan barcodes, check serial numbers, and load trucks.
Schedule crew, track deliveries, and manage on-site operations. Your field team sees their assignments on any device.
Invoice from the job, accept payments online or in-person, sync to QuickBooks, and watch your receivables in real time.
Generic project management tools don't understand prep lists, overbookings, or single-article tax. OpsReef does.
Full lifecycle from quote to strike. Track every milestone from prep through de-prep, manage multiple salespeople, and convert quotes to invoices with one click.
Learn moreSee what's available, what's out, and what's conflicting across warehouses. Serial number tracking, barcode scanning, and maintenance scheduling.
Learn moreGenerate invoices directly from jobs. Accept payments via Stripe, Square, or Authorize.net. Track aging, automate reminders, and sync to QuickBooks.
Learn moreManage client relationships with contact records, credit tracking, tax certificates, and a built-in lead pipeline from first call to closed deal.
Learn morePrep lists route pickers to the right bay. Loading manifests organize your trucks. Delivery tracking and return check-in close the loop.
Learn moreCreate POs for sub-rentals, purchases, and labor. Route approvals by dollar threshold, track vendor costs against job revenue.
Learn moreClock in/out with GPS validation, geofencing, and IP restrictions. Overtime rules, break tracking, PTO accruals, and payroll export.
Learn moreDesign event layouts with a built-in CAD canvas. Place AV products from your library, plan truss runs, route cables, and calculate power loads.
Learn moreSend quotes and contracts for electronic signature. Signed documents auto-convert to confirmed jobs. REST API for custom integrations.
Learn moreEvery rental company is different. Use the modules that make sense for your operation today, and activate more as your business evolves.
The complete platform for equipment and event rental companies. Jobs, inventory, invoicing, operations, and reporting.
Full employee time tracking that works as a standalone product or integrated with rental jobs. GPS clock-in, overtime rules, PTO, and payroll export.
Visual crew scheduling with conflict detection, skill matching, and Google Calendar sync. Know who's where and when.
"We were running quotes out of Excel and tracking inventory on a whiteboard. Within a week of switching, our warehouse team had pull lists routed by bay and sales could see availability before quoting. Night and day."
"The thing that sold us was the job timeline. Other software treats a rental like a sales order. OpsReef understands that a corporate event has a prep day, a load-in, a show, and a strike. That matters when you're scheduling crew."
"We eliminated double-bookings completely. The stock calendar shows conflicts the moment you try to add a product to a job. My sales team actually trusts the availability numbers now, which is a first."
14-day free trial. No credit card required. Full access to every feature from day one.